Manage Members

Invite and manage members of your team.

Overview

You can manually invite, suspend, and promote/demote members to admin roles from the workspace members settings page.

G then S to go to settings, then go to Workspace > Members

Configure

Manage members under Settings > Workspace > Members. The workspace members page should not be confused with team members pages, located under each team's settings, which manages team membership only.

Basics

Invite members

Go to the Settings > Workspace > Members to invite full members to your workspace. Members have full access to the workspace and any issues and projects that are not part of private teams.

Inviting members differs depending on your plan and login configuration.

Invite members individually via email from Settings > Workspace > Members. You can paste multiple emails at a time separated by commas. New users will receive an invite link via email along with steps to join the workspace.

The easiest way to invite members is to add an allowed email domain. Anyone with a matching email will be prompted to join when they create a Linear account.

Only admins can invite members on paid plans. Learn how adding or removing users affects billing.

Invite guests

Go to the Settings > Workspace > Members to invite guests to your workspace. Guests have limited access to your workspace and can only access data in the teams they've been invited to join.

Guests can be invited to join one or multiple teams as well as private or public teams. They see a limited view in settings and can only be invited by admins.

Follow the same flow as inviting a full member but select the Guest role in the dropdown.

You can turn full members into guests and vice versa from settings by selecting the three dot menu next to the user account in Settings > Workspace > Members.

Only admins can invite guests to teams in your workspace, as guest seats are paid seats.

Review your integration settings before inviting guests to your workspace. Integrations that are enabled for the workspace will be accessible to guest users, which means they could access Linear data from teams outside of those they are invited to join through these services. This includes GitHub, GitLab, Figma, Sentry, Intercom, Zapier, and Airbyte. To avoid this, ensure that guest users do not have access to your accounts on those services. Integrations that require users to authenticate with their email should limit access to only issues and data in invited teams. This includes Slack, Discord, Front, and Zendesk. The above is applicable to integrations listed and built by the Linear team. For third-party integrations, please review access individually or reach out to the contact listed in the Integrations directory.

Join teams

Inviting a member to your Linear workspace gives them access to the workspace. They'll still have to join at least one team during the onboarding process and be given a selection of teams to join.

We recommend providing guidance if you have more than one team. Members can join or leave any team in the workspace as well as view and create issues in all teams, whether or not they're members of those teams.

Admin roles

On free plans, all members of the workspace have admin privileges. On paid plans, the creator of the workspace and/or whoever pays for the subscription are granted admin roles. Admins can grant or remove admin roles by looking up the user in the workspace members page, then clicking the three dot menu and selecting to promote to admin or make a member.

Admins on paid plans are the only users who can:

Invite and suspend members
Update billing or change plans
Enable integrations
Import or export issues
View the audit log (Plus only)

Suspend members

Anyone can search for and view members in their workspace from the workspace members page. To suspend someone from the workspace, click on the three dot menu next to their name and then choose suspend. They'll be removed from the workspace and unable to access it unless unsuspended. Once a user is suspended on a paid Linear plan, they are no longer counted as a seat for future billing purposes.

At the moment, there isn't a way to remove or hide suspended members from the member list but you can filter the list to not show these members. On paid plans, regular members will not see suspended users in the list.

To view issues created by or assigned to suspended users, navigate to their profile. You can do this with the direct link linear.app/workspace-name/profiles/username. If you do not know the username, an admin can find the link by clicking on the user's photo or name on the Members list.