Members and roles
Admins can refer to the Members page to manage members and assign roles in your workspace.
Overview
This page is only accessible by Admins in the workspace.
The Members page, which can be found by going to Preferences > Administration > Members, shows a list of current and past (suspended members). Here, you can see all workspace members and filter based on their roles and status (Pending invites, Suspended, or whether they have "Left workspace").
Admins can manage roles and see when members were last seen to help decide whether a member should be stay active in the workspace or should be suspended to better manage access.
Roles
To manage roles, navigate to the Members page and click the three dots next to the member that will appear upon hover.
Admin
Admins have access to an "Administration" section on their sidebar in the Settings, which allows them to manage many workspace-level configurations, such as SAML, login methods, billing, and more.
On free plans, all members of the workspace have Admin privileges. Once a workspace upgrades to a paid plan, the creator of the workspace and/or the member who upgrades the workspace to a paid subscription are granted Admin roles.
View your workspace admins
For Members who need to see a list of workspace Admins to get assistance with inviting other members/guests, enable integrations, etc.:
- Open Command menu Cmd/Ctrl K and select View workspace admins
- Click on https://linear.app/settings/view-admins
Member
Members have full access to data in their workspace, excepting private teams they don't belong to. Members are not able to modify workspace settings or see administration pages.
Guest
Guest accounts are only available on Business and Enterprise plans.
Guests can be invited to join selected team(s) regardless of whether they are private or public teams. Guests can only access issues, projects, and related documents in the teams they’ve been invited to join. They can take the same actions as members on data they can access, but cannot see any workspace-wide features like workspace views or initiatives. Guests can only view the Account section of the settings page.
When a project is shared between multiple teams, Guests can only see issues in the project in the team/s they belong to. Issues in the team they do not belong to will not be visible to them.
For example: A Guest is a part of team A. Project 1 is shared between Team A and Team B. The Guest can only see issues associated with Team A.
Guests & Integration Security
Integrations that are enabled for the workspace will be accessible to guest users, which means they could access Linear data from teams outside of those they are invited to join through these services.
This includes GitHub, GitLab, Figma, Sentry, Intercom, Zapier, and Airbyte. To avoid this, ensure that guest users do not have access to your accounts on those services. Integrations that require users to authenticate with their email should limit access to only issues and data in invited teams. This includes Slack, Discord, Front, and Zendesk.
The above is applicable to integrations listed and built by the Linear team. For third-party integrations, please review access individually or reach out to the contact listed in the Integrations directory.
Suspend members
To suspend a member from the workspace:
- Go to Settings > Administration > Members
- Click on the three dot menu next to the member's name
- Select Suspend user...
The member will be removed from the workspace and unable to access it unless they are unsuspended. Suspended users will be removed from your next bill, as detailed in our Billing documentation.
There isn't a way to remove or hide suspended members from the member list, but you can filter the list to not show these members. We keep suspended users for historical reasons (they will show up in issues where the user was mentioned or involved) On paid plans, regular members will not see suspended users in the list.
To view issues created by or assigned to suspended users, navigate to the suspended member's profile. You can do this with the direct link linear.app/workspace-name/profiles/username. If you do not know the username, an admin can find the link by clicking on the user's photo or filter for "Suspended" members in the Members page.